General Services Clerk/Printing Operator/Driver

Job description

Special Notice:

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 Achieve gender equality and empower all women and girls.

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

ICAO Core Values: Integrity, Professionalism, Respect for Diversity.

THE ORGANIZATIONAL SETTING

The South American (SAM) Regional Office is primarily responsible for maintaining continuous liaison with the States to which it is accredited and with appropriate organizations, regional civil aviation bodies and sub-regional bodies and UN Agencies and programmes.

The Regional Office ensures interregional coordination and promotes the timely and harmonized implementation of ICAO policies, decisions, Standards and Recommended Practices (SARPs) and air navigation plans.

The Regional Office also provides technical guidance and assists States in their implementation activities.

Within this context, the incumbent supports the Administrative Officer, the Administrative Associate and the General Services/Custom Clerk/Driver in activities related to conference services, procurement, building and equipment maintenance, mailing, messenger services, printing and documents reproduction, as well as acting as a driver and other general services.

S/He will be part of a team actively engaged in contributing to and accomplishing the vision, mission and goals of ICAO.

The General Services Clerk/Printing Operator/Driver reports directly to the Administrative Officer and receives instructions from the Administrative Associate.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl.

Expected results)

Provides messenger duties , achieving results such as:

• Deliver and collect mail and any other correspondences to and from various offices for distribution within the Regional Office, ensuring that the documents are circulated correctly and at a timely interval;
• Archive documents as requested and ensure the archive room is kept in order and tidy.
  
  

Function 2 (incl.

Expected results)

Acts as driver for the official vehicle of the Office, achieving results such as :

• Perform transport service to the Regional Director or other staff to meetings outside the Office, whenever necessary, and transport official visitors to-from the airport, as well as any other location during their stay in Lima.
  
  The transportation service should be made following safety standards established by the UN system and national traffic rules;
• Perform transport service, carrying documents to and from official and private entities;
• Keep the Office's car in good condition , taking care of its cleaning, maintenance and repair when necessary, verifying the proper operation through the checking of oil level, battery, water, tire pressure, brakes etc.
  
  and through coordination with the appointed garage and the insurance company, when an incident occurs.
  
  

Function 3 (incl.

Expected results)

Assists with Conference services , achieving results such as:

• Provide tea and coffee service during events;
• Maintain and renew water supply and stationery in the conference room;
• Assist in preparing conference rooms before meetings, ensuring the necessary nameplates, signboards, etc.
  
  are in place and help the Technical Assistants distribute documents;
• Assist in configuring meeting/conference room and cafeteria and its setting up any required equipment as requested;
• Assist as a technical of sound during the events in the meeting/conference room.
  
  

Function 4 (incl.

Expected results)

Provides duties of warehouse manager , achieving such results as:

• In the storage room, classify and order office supplies, stationery, printing supplies and cleaning articles;
• In the archives room, support the classification and distribution of files;
• Ensure that the flow of activities is maintained, acting as General Services/Custom Clerk/Driver and Cleaner/Messenger, when needed.
  
  

Function 5 (incl.

Expected results)

Performs other related duties, as assigned.

QUALIFICATIONS AND EXPERIENCE

Education

Completion of high school or equivalent education

Professional experience

Essential

• A minimum of one (1) year of experience in general services administration as well as acting as a driver.
  
  
• Possession of valid driving license issued by Peruvian authorities.
  
  
• Sound and safe experience in driving and maintaining motor vehicles.
  
  

Desirable

• Experience as driver in an international organisation or company.
  
  

Languages

Essential

Fluent reading, writing and speaking abilities in Spanish.

Desirable

A working knowledge of any other language of the Organization (Arabic, Chinese, English, French, Russian).

COMPETENCIES

Professionalism : Ability to perform minor repairs, knowledge of stock taking, knowledge of procurement, logistics and maintenance of premises.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork : Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation : Considers all those to whom services are provided to be clients and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

CONDITIONS OF EMPLOYMENT

Please note that this is a locally-recruited position and restricted to Citizens of Peru and/or applicants with a work permit.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of Three (3) years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants.

In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC),

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65.

For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration:

Level

Net Base Salary

per annum

G-2

S/.58,034

HOW TO APPLY

Interested candidates must complete an on-line application form.

To apply, please visit: ICAO Careers website .

NOTICE TO CANDIDATES

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants.

Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Required Skill Profession

Other General