The Offer
- Competitive Pay in USD (or other currency, crypto) – This can include local taxes, etc.
- Paid Time Off & Local Holidays – Instead of US holidays, we accommodate local public holidays.
- Performance-Based Bonuses – work load and end-of-year bonuses.
- Professional Development – potential for long-term growth within the organization.
The Job
This position is for LATAM candidates only.
Key Responsibilities:
Professional Support
- Manage and triage all email inboxes: draft responses, flag action items, archive distractions.
- Own the calendar: schedule meetings, prep agendas, add buffers, and prevent conflicts.
- Shadow during work sessions to capture to-dos, create follow-ups, and ensure alignment across team priorities.
- Track daily and weekly commitments; follow up with internal and external stakeholders.
- Coordinate across multiple time zones and workstreams with precision.
- Conduct strategic research (vendors, tools, leads, contacts, platforms) and summarize findings.
- Maintain internal documentation and SOPs to streamline repetitive tasks.
- Work cross-functionally with project managers, performance marketers, and external partners.
Personal Support
- Plan and manage personal calendar including social events, dinners, and key life dates.
- Research and book restaurants, events, and experiences that match personal preferences.
- Coordinate travel: flights, hotels, reservations, itineraries, backup plans, and contingencies.
- Manage special projects: gift sourcing, household admin, subscriptions, or anything life throws at the executive.
Final Note:
This role is for someone who enjoys being indispensable.
You’ll be the operational engine behind a fast-moving business leader — helping them stay focused, make better decisions, and execute flawlessly across work and life.
If you’re driven, detail-obsessed, and love the idea of being the person who “just makes it all happen,” this is your role.
The Profile
Must-Have Qualifications:
- 2+ years of experience supporting an executive, founder, or senior leader, or work as project manager
- Exceptional written and verbal communication skills in English.
- Highly proficient in the Google ecosystem (Docs, Sheets, Calendar, Gmail, Meet).
- Demonstrated experience managing complex schedules, inboxes, and follow-up tasks.
- Strong research and synthesis skills — able to go deep and present clear options.
- Quiet, distraction-free workspace with strong internet connection.
Key Traits We’re Looking For:
Proactive — You see what’s missing and fix it without being asked.
Hyper-Organized — You turn chaos into systems and complexity into clarity.
Discreet — You’ll handle sensitive data and private matters with full confidentiality.
Adaptable — You pivot quickly and handle ambiguity with ease.
Trustworthy — You are the kind of person who always delivers and never drops the ball.
The Employer
Our client is seeking a highly capable, intuitive, and detail-obsessed Executive Virtual Assistant to support the Managing Director of a high-performing digital agency.