Executive Virtual Assistant (Remote)

Job description

We are seeking a highly capable, intuitive, and detail-obsessed Executive Virtual Assistant to support the Managing Director of a high-performing digital agency.

This is not a traditional VA role.

You will become an extension of the executive — managing their time, context-switching across fast-moving projects, coordinating with internal teams, and supporting personal logistics with the same level of precision as business operations.

You must be sharp, self-directed, and thrive in a dynamic environment where the only constant is change.

You will be trusted with sensitive information, high-stakes decisions, and the inner workings of both business and life.

About the Managing Director (Your Executive)

You’ll be supporting a founder who runs multiple creative and digital businesses.

The pace is intense, but energizing, with realistic expectations and empathy for work/life balance. 

He works in bursts — juggling clients, product launches, partnerships, and travel — and needs someone who can ride the wave and bring order to the chaos.

He values sharp thinking, creative problem-solving, and emotional intelligence.

You’ll often hear, “Just take care of it.” 

If you’re autonomous, trustworthy, and fast — you’ll thrive.

A Front Row Seat to Digital Mastery

This isn’t just a job — it’s an education.

We operate at the cutting edge of digital strategy, branding, performance marketing, and agency leadership.

Past assistants have said they learned more in six months than in four years of school.

Through osmosis, you’ll absorb how high-level deals are structured, how agencies are scaled, and how vision becomes execution.

If you’re hungry to learn, this is a crash course in the business of digital.

Our values are:

• Willing to Learn — This industry moves fast and we like curious people.
  
  It's ok to say I don't know and that is the start to any improvement.
• Structured — We believe in the power of process and repeatable, organized work.
  
  We write clear, ongoing documentation and have clear project management.
• Does the Work — We recognize that agency life is hard, and we are full of people who do what they say they will do.
  
  We look for people that are action, not talk.
• Open, Honest and Clear — We value transparency, both for clients and internally.
  
  We say the hard truths and focus on reality.
• Pragmatic — We do what works.
  
  We focus on the largest impact with the available resources.

The Role

This position is for LATAM candidates only.

Key Responsibilities:

Professional Support

• Manage and triage all email inboxes: draft responses, flag action items, archive distractions.
• Own the calendar: schedule meetings, prep agendas, add buffers, and prevent conflicts.
• Shadow during work sessions to capture to-dos, create follow-ups, and ensure alignment across team priorities.
• Track daily and weekly commitments; follow up with internal and external stakeholders.
• Coordinate across multiple time zones and workstreams with precision.
• Conduct strategic research (vendors, tools, leads, contacts, platforms) and summarize findings.
• Maintain internal documentation and SOPs to streamline repetitive tasks.
• Work cross-functionally with project managers, performance marketers, and external partners.

Personal Support

• Plan and manage personal calendar including social events, dinners, and key life dates.
• Research and book restaurants, events, and experiences that match personal preferences.
• Coordinate travel: flights, hotels, reservations, itineraries, backup plans, and contingencies.
• Manage special projects: gift sourcing, household admin, subscriptions, or anything life throws at the executive.

Final Note:

This role is for someone who enjoys being indispensable.

You’ll be the operational engine behind a fast-moving business leader — helping them stay focused, make better decisions, and execute flawlessly across work and life.

If you’re driven, detail-obsessed, and love the idea of being the person who “just makes it all happen,” this is your role.

Ideal Profile

Must-Have Qualifications:

• 2+ years of experience supporting an executive, founder, or senior leader, or work as project manager
• Exceptional written and verbal communication skills in English.
• Highly proficient in the Google ecosystem (Docs, Sheets, Calendar, Gmail, Meet).
• Demonstrated experience managing complex schedules, inboxes, and follow-up tasks.
• Strong research and synthesis skills — able to go deep and present clear options.
• Quiet, distraction-free workspace with strong internet connection.

Key Traits We’re Looking For:

Proactive — You see what’s missing and fix it without being asked.

Hyper-Organized — You turn chaos into systems and complexity into clarity.

Discreet — You’ll handle sensitive data and private matters with full confidentiality.

Adaptable — You pivot quickly and handle ambiguity with ease.

Trustworthy — You are the kind of person who always delivers and never drops the ball.

What's on Offer?

• Competitive Pay in USD (or other currency, crypto) – This can include local taxes, etc.
• Paid Time Off & Local Holidays – Instead of US holidays, we accommodate local public holidays.
• Performance-Based Bonuses – work load and end-of-year bonuses.
• Professional Development – potential for long-term growth within the organization.

Required Skill Profession

Secretaries And Administrative Assistants